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The General Data Protection Regulation (GDPR) will take effect from 25th May 2018. This new European-wide regulation will replace The Data Protection Act that has been in force in the UK for many years.
GDPR means that we at Ann Millward Dental Practice will be more accountable for the handling of people’s personal information and because of this we have updated our data protection policies.

Data Protection Code of Practice
Our data protection code of practice lays out our procedures that ensure Ann Millward Dental Practice and our employees comply with The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679)

What personal data do we hold?
To provide patients with a high standard of dental care and attention, we need to hold their personal information. This personal data can include:
Past and current medical and dental condition; personal details such as age, address, telephone number, email address and general medical practitioner.
Radiographs and study models.
Information about treatment that we have provided or propose to provide and its cost.
Notes of conversations or incidents that might occur for which a record needs to be kept.
Records of consent to treatment.
Any correspondence relating to them and other health care professionals, for example, from a hospital or Medical Specialist Group.

Why do we hold information about you?
We need to keep comprehensive and accurate personal data about patients to provide you with safe and appropriate dental care. You will be asked each time you visit the practice for any updates of your medical history and contact details.

Retaining information
We will retain your dental records and study models while you are a patient of the practice and after you cease to be a patient, for at least eleven years, or for children until age 25, whichever is the longer.

Security of information
Personal data about you is held on the practice’s computer system and/or in a locked manual filing system. The information is only accessible to authorised team members. Our computer system has secure audit trails and is backed up routinely.

Disclosure of information
To provide proper and safe dental care we may need to disclose personal information about you to:
Your general medical practitioner.
Other health professionals caring for you.
Private dental scheme providers, of which you are a member.
Medical Specialist Groups.
Agents and Third parties as required by law.

Disclosure will take place on a ‘need-to-know’ basis. Only those individuals/organisations who need to know information to provide appropriate care for you will have access to that information.
In very limited circumstances or when required by law or a court order, personal data may have to be disclosed to a third party not connected with your health care. In all other situations, disclosure that is not covered by this Code of Practice will only occur when we have your specific consent. Where possible you will be informed of these requests for disclosure.

Access to your records
You have the right of access to the data that we hold about you and to receive a copy. Parents may access their child’s records if this is in the child’s best interests and not contrary to a competent child’s wishes. A subject access request form must be completed if you wish to access your data.

If you do not agree
If you do not wish personal data that we hold about you to be disclosed or used in the way that is described in this Code of Practice, please discuss the matter with Ann Millward (principal dentist) or Jill Blanchflower (practice manager) You have the right to object; however, this may affect our ability to provide you with dental care.
You have a right to withdraw your consent at any time; however this will not be retrospective.